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Employment Opportunities
Accountant 3 - Payables/Cash Receipts/Financial An
Posted Date:
Thursday May 17, 2018
Due Date:
Saturday June 30, 2018 12:00 PM
Job Details:


Town of Longboat Key Job Posting

Accountant 3 – Payables/Cash Receipts/Financial Analyst





The Town of Longboat Key is an Equal Opportunity / Affirmative Action Employer, who provides hiring preference to eligible veterans and their family members, and has a strong drug free workplace and alcohol abuse policy.


Position Title: Accountant 3 – Payables/Cash Receipts/Financial Analyst

Posted: May 17, 2018                                                    Closing Date: Until Filled

Salary: $45,780 - $55,640                                              Pay Grade: 114

Probation Period: Six Months


The Town of Longboat Key is accepting applications for a Full-Time Accountant 3 – Payables/Cash Receipts/Financial Analyst in our Finance Department.  An employment physical will be required, except for current employees who have met this requirement.



Supports the organization’s mission, vision and values by exhibiting the following behaviors:


Be Service Minded

Value Teamwork

Be Professional

Have the Utmost Integrity

Demonstrates Mutual Respect

Bring a Positive Attitude to Work

Embrace Continuous Improvement




·         Accounts Payable and P-Card Processing

·         Cash Receipts

·         Capital Assets

·         Financial Analysis and Special Projects when required


This position is responsible for processing and auditing accounts payable transactions including P-Cards, fringe benefits and capital expenditures totaling approximately $33 million annually. Excel spreadsheets are required to be maintained for utilities and legal costs. This position also prepares cash deposits for weekly armored car service, utilizes remote deposit scanner and audits and posts cash receipts of subsidiary departments. This position is responsible for making payments and posting transactions accurately and on time; overseeing department compliance with travel reimbursement and advances and ensuring departments follow year end cut off procedures.


The employee may be called upon to perform special financial analysis for special projects that could include research, financial analytical skills, advanced spreadsheet and PowerPoint presentations as well as report preparation.


The employee will be cross trained in multiple accounting areas. This position may be cross trained in payroll processing and Water & Sewer Utility customer service.




Accounts Payable and P-Card Processing

·         Receives all invoices, scans and catalogue into Laserfiche and assigns to appropriate departments.

·         Reviews invoices for mathematical accuracy, correct account classification and purchase order application.

·         Coordinates purchase orders with the purchasing department

·         Process approved invoices for payment, prepares checks, ACH payments, and positive pay files for transmission to the bank weekly.

·         Ensures proper tagging of invoices to capital asset tracking system.

·         Prepares sales tax reports

·         Ensures pension contributions and bond payments are made on a timely basis

·         Audits travel allowance reimbursement and advances.

·         Verifies invoices for duplicate payments

·         Ensures proper cut off procedures at year end close.

·         Imports P-Card transactions form Works program, verifies transactions are supported with proper receipts and account classification and posts transactions to General Ledger on a weekly basis.


Cash Receipts

·         Prepares cash deposits received from various departments for armored car services weekly

·         Posts subsidiary cash receipt journals from various departments upon verification of proper classification on a daily basis.

·         Creates remote deposits using check scanning equipment receipted in by other Town staff members.


Capital Assets

·         Maintains capital asset records and performs cost accounting for capital projects

·         Maintain separate tracking for assets purchased with grants

·         Ensures invoices are coded for capital asset tracking

·         Tags invoice related to capital assets as permanent record status in Laserfiche

·         Coordinates physical inventory with departments for physical asset control

·         Records annual depreciation and prepare schedules as required for financial statement reporting.


Financial Analysis and Special Projects when required

·         Researches and analyzes accounting data and prepares special reports as necessary.

·         Prepares detail spreadsheets for legal, utility bills, water and sewer bought and sold and other reports as required.

·         Cross-trained and performs duties in multiple accounting areas including accounting, utilities, customer service and other areas of finance.

·         Any other functions deemed essential by the Town and communicated to the employee by his/her supervisor or department head.





Every incidental duty connected with this position cannot be specified in the job description and an employee, at the discretion of the Town, may be required to perform duties that are not included in this job description.




Knowledgeable of applicable generally accepted accounting principles and practices.  Have strong accounting skills and ability to prepare accurate accounting reports and statements of considerable complexity. Candidates must be highly motivated with good organization skills and show great attention to detail. Advanced levels in word processing and spreadsheets desired. Skilled with calculators and computers with ability to use other accounting software.   Able to work in a team environment.




General office environment; majority of time is spent at a desk or computer workstation. The Town offers a flexible schedule upon approval of the Department Head.





REQUIRED:  Associates Degree in accounting with two years’ experience in municipal government accounting or five or more years’ experience in accounting related field such as accounts payable, accounts receivable, payroll, cost accounting or other accounting related functions. Must have knowledge of GAAP. An equivalent combination of education, training, certification or progressively responsible experience may be substituted for the minimum qualifications.

Must possess a valid Florida Driver License or have the ability to obtain within thirty (30) days of employment.


The Town is a Drug Free Workplace, in compliance with the Drug Free Workplace Act of 1988, in § 440.102, FS and Rules 59A-24 F.A.C (Florida Administrative Code).  State and federal laws and regulations may subject certain employees to additional drug testing requirements. Any employee who violates the program is subject to disciplinary action up to and including termination.


TRAINING REQUIRED CODES (equal to Job Title record)

01   All

02   FT Full Time

11   Safety - Directors, Department Managers, Supervisory & Non-Supervisory Office Staff

Reclassified 3/98 – upgraded from grade 107 to 110

Reclassified 7/07 – upgraded from grade 110 to 112

Reclassified 1/11 – upgraded from grade 112 to 114

Updated 12/17/17 – responsibilities related to new software Job Description Revised 4/98 - consultant review reclassified position from107 to 110 Updated 3/99 DFW





Town of Longboat Key    -    501 Bay Isles Road Longboat Key, FL 34228    -    Phone: (941) 316-1999 Fax: (941) 316-1656
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